Get the Office Pack, $59
$19 each, or all five for $59. One-time. No subscription.

Bid it.
Track it.
Get paid.

Five Excel templates that run the office side of a small trades business. Built by people who run crews, not by a software company that has never priced a job.

Get the Office Pack, $59 See the templates
  • No macros
  • Excel 2010 and later
  • LibreOffice and Google Sheets
  • Yours to keep
The printable Client Estimate page from the Estimate and Bid Sheet, showing a sample electrical bid with scope, line totals and a $17,805.73 total estimate
Built for
  • Electrical
  • Plumbing
  • HVAC
  • Roofing
  • Drywall
  • Installers
and every sub who bids work and waits on checks
The templates

Five workbooks. One office.

Each one opens in Excel, LibreOffice Calc or Google Sheets, comes with a Read Me sheet and fictional sample data you can clear, and is built with AI assistance then reviewed for formula accuracy.

Bid Summary sheet showing direct cost, markup and price by category with overhead, profit and total bid

Estimate & Bid Sheet

Estimate_and_Bid_Sheet.xlsx
  • Materials, Labor, Equipment and Subs sheets with per-row markup and burden overrides
  • Overhead % and profit % inputs with live totals and margin metrics on the Summary sheet
  • Printable one-page client-facing estimate with scope, terms, exclusions and signatures
$19one-time
Buy now
What's inside

Stop bidding from memory. Enter materials with quantity, unit and unit cost; crew roles with hours, rates and labor burden; equipment rentals; and subcontractor quotes. Set your markup, overhead and profit percentages once and every line updates live. The Summary sheet shows direct cost, markup, overhead, profit and total bid with gross margin and bid-per-labor-hour metrics. A one-page Client Estimate sheet spreads overhead and profit across the categories so customers see prices rather than your margins, and prints clean with scope, terms, exclusions and signature lines.

  • Materials, Labor, Equipment and Subs sheets with per-row markup and burden overrides
  • Overhead % and profit % inputs with live totals and margin metrics on the Summary sheet
  • Printable one-page client-facing estimate with scope, terms, exclusions and signatures
  • Blue-on-yellow input cells; black formula cells; nothing hardcoded
  • Realistic fictional sample bid you can clear and reuse
Job cost sheet showing estimate, committed and actual-to-date by category plus a profit snapshot with a Trending Over budget status

Job Costing Tracker

Job_Costing_Tracker.xlsx
  • Per-job estimate vs actual by category with variance $, variance % and % complete
  • Projected cost at completion and projected margin on every job
  • Jobs Dashboard with conditional formatting for over-budget and trending-over jobs
$19one-time
Buy now
What's inside

Know which jobs make money before they finish. Each job gets a dedicated sheet where you enter the estimate by category (materials, labor, equipment, subcontractors, permits, other), log costs as they arrive, and watch actual cost, variance, percent spent and projected cost at completion update automatically. The Dashboard pulls all jobs into one table with a budget status that turns red for over-budget jobs, amber for jobs trending over and green for jobs on track. Five job sheets are included and the Read Me explains how to add more in under a minute.

  • Per-job estimate vs actual by category with variance $, variance % and % complete
  • Built-in cost log that feeds actuals by category (or type actuals directly)
  • Projected cost at completion and projected margin on every job
  • Jobs Dashboard with conditional formatting for over-budget and trending-over jobs
  • Portfolio totals: contract value, projected profit, blended margin, count of jobs at risk
Printable change order form showing CO details and a contract adjustment table with the revised contract value

Change Order Log + CO Form

Change_Order_Log.xlsx
  • Numbered CO log for 100 change orders with status dropdown and color coding
  • Running approved totals overall and per job, plus a live status summary
  • Printable one-page CO form driven by a single dropdown
$19one-time
Buy now
What's inside

Unapproved extras are where contractor profit disappears. Every CO is numbered, dated and tied to a job, with the description, who requested it, cost impact, schedule impact in days, and a Pending, Approved or Rejected status from a dropdown. Running approved totals update automatically across all jobs and per job. The Job Summary sheet rolls up each job's original contract value, approved and pending COs, revised contract value and added schedule days. Pick any CO number on the CO Form sheet and a signature-ready change order prints on one page with the contract adjustment math already done.

  • Numbered CO log for 100 change orders with status dropdown and color coding
  • Running approved totals overall and per job, plus a live status summary
  • Job Summary with revised contract value and CO % of original contract
  • Printable one-page CO form driven by a single dropdown
  • Credits handled with negative cost impact; schedule impact tracked in days
Accounts receivable summary showing balances by aging bucket, billing and collection totals, and open balances by client

Invoice & Payment Tracker

Invoice_and_Payment_Tracker.xlsx
  • Aging buckets and days past due computed by formula from an as-of date (today or override)
  • Lien-notice deadline reminder with editable day count and warning window
  • AR Summary by bucket and by client with color-coded alerts
$19one-time
Buy now
What's inside

See exactly who owes you, how late they are and when your lien-notice window closes. Enter each invoice with its date, terms, gross amount, retainage percent and payments received; the workbook computes due date, retainage held, net amount due, balance, days past due and the aging bucket (Current, 1-30, 31-60, 61-90, 90+). A lien-notice deadline column adds an editable number of days (default 45; you set it to match the rule that applies to you) to the invoice date and flags SEND NOTICE or DEADLINE PASSED on open invoices. Freeze the as-of date for month-end snapshots.

  • Aging buckets and days past due computed by formula from an as-of date (today or override)
  • Retainage % per invoice with retainage held and net due calculated
  • Lien-notice deadline reminder with editable day count and warning window
  • AR Summary by bucket and by client with color-coded alerts
  • 100-row invoice register with filters, column totals and a frozen header
Weekly crew schedule grid with job codes and hours per day, total and overtime hours per person, and OT flags highlighted

Weekly Crew Schedule

Crew_Schedule.xlsx
  • Mon to Sun grid for 15 crew members with job code dropdown and hours per day
  • Overtime flag with editable weekly threshold and conditional highlighting
  • Hours and crew-days per job from the jobs legend, plus unassigned-hours check
$19one-time
Buy now
What's inside

Schedule your crew for the week in one grid and know where every hour goes. List your jobs on the Jobs Legend with short codes, then assign a job code and hours to each crew member for each day using dropdowns. Total, regular and overtime hours calculate for every person, anyone over your threshold (default 40) is flagged OT and highlighted, and daily totals show hours and headcount per day. The Hours by Job table rolls up hours and crew-days for every job so billing and job costing line up with the schedule. Copy the sheet each week, change the Monday date and go. Prints landscape on one page.

  • Mon to Sun grid for 15 crew members with job code dropdown and hours per day
  • Automatic totals per person and per day, regular vs overtime split
  • Overtime flag with editable weekly threshold and conditional highlighting
  • Hours and crew-days per job from the jobs legend, plus unassigned-hours check
  • Date headers update from a single week-start cell; one-page landscape print
Save $36

Contractor Office Pack

All five workbooks
Estimate & Bid Sheet Job Costing Tracker Change Order Log + CO Form Invoice & Payment Tracker Weekly Crew Schedule
  • Same yellow-input, black-formula color system in every file
  • Printable client-facing estimate and change order forms
  • Works in Excel, LibreOffice and Google Sheets; one-time purchase
$59one-time, all five
Get the pack
What's inside

Run the office side of a small trades business from five connected Excel templates. Price the work with the Estimate & Bid Sheet, then track it with the Job Costing Tracker so you know which jobs are earning. Log extras in the Change Order Log and print a signature-ready CO form. Bill and collect with the Invoice & Payment Tracker, with aging buckets, retainage and lien-notice reminders computed for you. Put the crew where they need to be with the Weekly Crew Schedule, with overtime flagged and hours rolled up by job. Sample data is fictional and easy to clear. No macros, no subscriptions.

  • Five workbooks: estimating, job costing, change orders, invoicing and AR, crew scheduling
  • Consistent input/formula color coding and a Read Me sheet in every file
  • Printable client-facing estimate and change order forms
  • Dashboards with conditional formatting for over-budget jobs and overdue invoices
  • Works in Excel, LibreOffice and Google Sheets; one-time purchase
  • Licensed to your business. No resale.
  • Built with AI assistance, reviewed for formula accuracy.
  • Refund within 7 days: admin@hive10000.com
How it works

Three steps. No account. No app.

Checkout runs through Gumroad. The file is yours the moment payment clears, and it stays yours.

1

Buy

Pick one template for $19 or the Contractor Office Pack for $59. Pay once with a card or PayPal on Gumroad. No subscription, nothing to cancel later.

Secure checkout on Gumroad
2

Download

Gumroad emails your download link right away. Grab the .xlsx file (or all five), save it to your drive, and keep it. Re-download anytime from your Gumroad library.

.xlsx, no macros, no installer
3

Open in Excel

Read the Read Me sheet, clear the sample data, type into the yellow cells. Works in Excel 2010 and later, LibreOffice Calc, and Google Sheets by import.

Excel, LibreOffice, Google Sheets
One rule, every workbook

Yellow cells are yours. Black cells are formulas.

You never have to guess what to type and what to leave alone. Every Hive10000 workbook uses the same color system, so the second template feels familiar the moment you open it.

  • Yellow fill, blue text: input

    Quantities, rates, names, dates, your markup and overhead. These are the only cells you touch.

  • White fill, black text: formula

    Totals, variances, aging, overtime, projected margin. Leave these alone and they stay right.

  • Green text: pulled from another sheet

    Job names, client names and codes that flow in from a setup or legend sheet.

Hover or tap any white cell to see the formula behind it.

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Questions

Straight answers.

If yours isn't here, email and a person will answer.

Contact admin@hive10000.com
Tampa Bay, Florida
What is your refund policy?

Contact admin@hive10000.com within 7 days of purchase. Tell us which template and what went wrong, and we'll take care of it.

What file format do I get?

Every template is a standard Excel workbook (.xlsx). No macros, no add-ins, no installer. It works in Excel 2010 and later on Windows and Mac, and in LibreOffice Calc.

Does it work in Google Sheets?

Yes, by import. Upload the .xlsx to Google Drive and open it with Google Sheets, or use File, Import inside Sheets. Formulas, color coding, dropdowns and conditional formatting carry over. Print layouts may need a quick adjustment because Sheets handles page setup differently than Excel.

How is it licensed? Can my whole crew use it?

Each purchase is licensed for use by the purchaser's business. Use it on as many of your own machines as you need and share it with the people who work for you. Resale or redistribution is not permitted.

Were these built with AI?

Yes, in part. Each template was built with the assistance of AI tools and then reviewed for formula accuracy. The sample data (company names, clients, jobs, people and amounts) is fictional.

Is there a subscription or an account?

No. You pay once on Gumroad, download the file, and it is yours. There is no login, no monthly fee and nothing to cancel.

Can I change the formulas or add rows?

Yes. Nothing is locked or hidden. Insert rows inside the existing tables and the totals pick them up. Each Read Me sheet explains how to add jobs, crew members or invoices without breaking anything.

Privacy Policy

Hive10000 ("we") collects as little as possible. This page explains what we collect and why.

Purchases

Template purchases are processed by Gumroad. Gumroad collects your payment details and email address under its own privacy policy. We receive your email address and order details so we can deliver the file, answer support questions and process refunds. We do not see or store your card number.

Surplus Equipment Alerts

If you sign up for the alerts, we store your email address and ZIP code to send you a weekly email of surplus listings near you. We do not sell, rent or share this list with anyone. Every email includes a one-click unsubscribe link; unsubscribing removes you from the list.

Website

This site does not use advertising trackers or third-party analytics cookies. Our hosting provider may keep standard server logs (IP address, browser type, pages requested) for security and uptime. Fonts are loaded from Google Fonts, which may record the request under Google's privacy policy.

Your choices

Email admin@hive10000.com to ask what we hold about you, correct it or have it deleted. We respond within 10 business days.

Last updated November 2026.

Terms of Use

License

When you buy a Hive10000 template you receive a non-exclusive, perpetual license to use it within the purchasing business, on any number of that business's devices and by its employees and contractors. You may modify it for your own use. You may not resell, redistribute, publish, sublicense or share the template files, modified or not, outside your business.

Refunds

Contact admin@hive10000.com within 7 days of purchase to request a refund.

No professional advice

The templates are tools for organizing your own numbers. They are not accounting, legal or tax advice. Lien-notice day counts, overtime thresholds, retainage rates and similar settings are defaults you must set to match the rules that apply to your business and jurisdiction. Verify any figure before relying on it.

AI assistance

Templates were built with the assistance of AI tools and reviewed for formula accuracy. Sample data is fictional; any resemblance to real companies or people is coincidental.

Limitation of liability

The templates are provided as is. To the fullest extent permitted by law, Hive10000 is not liable for any loss arising from their use, including lost profits or errors in bids, invoices or schedules prepared with them. Our total liability for any claim is limited to the amount you paid for the product.

Governing law

These terms are governed by the laws of the State of Florida, USA.

Last updated November 2026.